Accounts Payable Coordinator

Job Locations US-RI-Middletown
Posted Date 2 months ago(6/1/2021 1:01 PM)
Job ID
2021-1636
# of Openings
1
Category
Insurance

Overview

We offer a competitive salary, paid sick and vacation time within the first year, in addition to 401K, medical, dental, vision, and more.

Voted the best insurance agency in Newport County by Newport Life and Newport Daily News, we’d love you to consider joining our OceanPoint family!

 

OVERVIEW:

                                                                                          

Performs a variety of accounting and clerical activities in conformance with established Agency policies and procedures. Treats everyone with dignity, respect and courtesy.  Conducts our business in an ethical manner.  Creates the extraordinary customer experience for all internal and external personnel.

Responsibilities

PRIMARY ACCOUNTABILITIES / RESPONSIBILITIES:

 

Performs any functions necessary, within scope of authority and expertise, to provide the highest level of service and responsiveness to customers.

 

  1. Set up of new vendors, review for 1099 eligibility. Process all payments for the agency both vendors and companies in a timely manner.
  2. Manages vendor bill email box including oversight of incoming vendor invoices, proper approval of all invoices, entering invoices into AMS360 as well as issuing payments using proper payment method.
  3. Keep track of all carrier premium invoices, payment of invoices in a timely manner, using various methods of payment. i.e. online portal, e-Pay Policy, ACH, invoice links and checks.
  4. On rotation with other members of the accounting team for processing unmatched downloaded policies from carriers and distribution of download reports to appropriate staff.
  5. Tracks all RI Use taxable payments. Quarterly preparation and payment of RI Use tax filing.
  6. Monthly preparation of balance sheet accounts and quarterly prep of these accounts with support to send to the bank for review.
  7. Reconciliation of direct bill commission statements from carriers.
  8. Monthly reconciliation of 4 bank accounts including researching missing transactions for proper recording.
  9. Prepares invoices for Personal Lines Department upon request.
  10. Performs related accounting duties as may be assigned or requested.

 

Qualifications

POSITION REQUIREMENTS:

 

  • Minimum Associate Degree in business or accounting. 
  • At least 3 years of experience in accounts payable.  
  • Working knowledge of spreadsheet applications.  Strong attention to detail, organizational, and interpersonal skills. 

 

 

BANKNEWPORT & OCEANPOINT CORE VALUES:

  • We celebrate individuality
  • We empower employees to be creative problem solvers
  • We invest and take the time to really get to know our customers
  • We commit to serving the financial needs of Rhode Islander’s

OceanPoint and BankNewport are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, military service, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

 

 

 

 

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