Accounts Payable Clerk

The Accounts Payable Clerk is responsible for a range of accounting and clerical tasks related to the accounts payable (AP) function.  This generally includes receiving and entering invoices, processing payments, and reconciling AP transactions to the general ledger.

• Responsible for all aspects of the accounts payable process including inputting invoices, scanning supporting documentation, updating vendor information, processing check and ACH payment batches, and uploading AP transactions to the general ledger.
• Ensures invoices and employee expense reports are paid in a timely and accurate manner while adhering to departmental procedures.
• Ensures required sales/use taxes are included on invoices. Prepares monthly sales/use tax report.
• Reconciles AP transactions with the general ledger.
• Provides quality customer service and maintains solid relationships with outside vendors and internal bank personnel.
• Maintains 1099 information, W9’s and ACH forms on all vendors in accordance with Bank policy and IRS regulations. Generates year-end 1099 forms.

POSITION REQUIREMENTS:

Associate’s Degree in accounting with two years equivalent work experience preferred. Proficient with Microsoft Office Excel and Word. Strong communication, organizational and time management skills. Must be adaptable and able to work well in a changing environment. Problem solving and attention to detail skills are essential. Must observe confidentiality, handle multiple concurrent tasks and deal with interruptions. 

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.

SUPERVISORY SCOPE:

None

INDEPENDENT ACTION:

Performs work within established guideline and according to specific procedures.  Refers problems to immediate supervisor.

BANKNEWPORT CORE VALUES:

• We celebrate
• We empower employees to be creative problem solvers.
• We invest the time to know our customers, communities, and employees.
• We commit to serving the financial needs of Rhode Islanders.

Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BankNewport is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, military service, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.