Purchasing and Inventory Manager

BankNewport celebrates being a community bank since 1819. Yes, that’s 200 years, and still growing. Offering new and exciting career opportunities, BankNewport is committed to providing our employees the resource and guidance to develop careers that are challenging and rewarding.

So, if you’re looking for a great professional opportunity, know that BankNewport will empower and invest in you.

OVERVIEW

Under the supervision of the Director, the Purchasing and Inventory Manager is responsible for managing the purchasing of equipment, supplies and services. Manages vendor relationships and ensures service agreements and contract provisions are met. Partners with internal departments to ensure continuity of bank -wide services and supplies.  Maintains adequate inventory levels and availability of supplies for the bank’s services for multiple departments. Troubleshoots supply issues, coordinates needs among the multiple departments and ensures that products are readily available in a timely, cost-effective and safe manner.

RESPONSIBILITIES:

Performs any functions necessary, within the scope of authority and expertise, to provide the highest level of service and responsiveness to customers.

• Manages the vendor relationships and is responsible for initiating and meeting with vendors to collect information, services, purchasing alternatives, ensure maximization of purchases, participates in the negotiation of pricing, contracts and agreements.
• Manages the entire process to ensure accurate records for orders, repairs, invoices, returns/exchanges.
• Prepare summaries and recommendations to management for cost effective utilization of resources.
• Approves invoices for payment and resolves discrepancies to correct pricing or delivery issues.
• Assists in the evaluation/servicing of new products and equipment for stakeholders.
• Manages the vendor services activity to ensure the availability of required supplies, special equipment, and other service requirements to ensure continuity of operations.
• Reviews service contracts and ensures continuous, cost-effective components of contracts are delivered by vendors. 
• Ensures that agreements are processed through the bank’s Finance and Information Security Systems and all compliance documents are completed and up to date.
• Manages purchasing supplies, equipment and services required for bank departments. Works with administrators, supervisors, and technical specialists to ensure appropriate supplies and equipment.
• Supervises inventory levels in the facility storeroom, and special areas to ensure continuous service needs are met in non-retail locations and the bank branch network. Maintains accurate records in the processing and documentation of activities.
• Key member of the Facilities Team responsible for evaluating department requirements, plans and equipment needs, supply types and levels and making recommendations to management.
• Responsible for partnering with internal departments and the Facilities’ Team to ensure continuity of operations.
• Performs other duties as assigned.

SUPERVISORY SCOPE:

No supervisory responsibility

INDEPENDENT ACTION:

Ability to work independently and exercise proper judgment on special projects and assigned duties.  Refers problems to immediate supervisor.

Physical Requirements

• Must be able to access all the Banks’s properties on a routine basis independently.
• Be able to regularly travel throughout the Bank’s geographic locations.
• Prolonged periods of sitting at a desk and working on a computer.
• Must meet hybrid work schedule requirements for working in the office during normal business hours as necessary to effectively coordinate with multiple departments, projects and outside entities.
• Must be able to lift 50 pounds at times.

 REQUIRED QUALIFICATIONS:

• Bachelor’s Degree
• Excellent written and verbal skills
• Computer Literacy background
• Purchasing or Inventory Control experience.
• Minimum Experience: Minimum 5 years’ experience
• Basic Accounting knowledge and experience
• Experience with negotiating with vendors

BANKNEWPORT CORE VALUES:

• We celebrate individuality
• We empower employees to be creative problem solvers
• We invest and take the time to really get to know our customers
• We commit to serving the financial needs of Rhode Islander’s

Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OceanPoint and BankNewport are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, military service, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.